Court Case Management Program
The Court Case Management Program (CCM) is a judicially-led initiative designed to develop new and innovative ways to effectively manage cases in the Alberta Provincial Criminal Court. It is intended to increase public confidence in the justice system and improve access to justice. CCM is a collaborative effort which benefits from the participation of stakeholders including Resolution and Court Administration Services (RCAS), Alberta Crown Prosecution Services (ACPS), Public Prosecution Service of Canada (PPSC), defence counsel, law enforcement and the judiciary.
Messages from Chief Judge Matchett
His Honour Chief Judge Matchett
Message - September 2015
Message - May 2014
Message - November 2014
Benefits of Court Case Management
The Case Management Office (CMO) has maximized the amount of time judges spend on meaningful events and reduced time spent in docket court speaking to matters that require little judicial input. The CMO counter reduces the number of prisoners that have to be transported to the courthouse saving time and money and improving safety.
Prior to CCM, matters were heard in docket courts where defence counsel often waited a long time to have their matter called. Moving first appearance cases and simple remands to the CMO has relieved the burden on docket courts. Some locations have express lines for counsel. The accused has better access to justice through the CMO as it is less confusing and intimidating than a courtroom with resources dedicated to explaining the current status of their matter and the necessary next steps. The accused can appear at any time during a scheduled window and not sit in court for hours awaiting their appearance.
Crown File Ownership allows defence and Crown counsel to have more meaningful conversations and use their time more effectively. It has improved the way the Crown's office does business. Assigning one prosecutor for the length of a file promotes proper case management practices, hold Crown prosecutors accountable for the progress of a file, decreases the risk of successful Askov applications, reduces the number of prosecutors investing time and effort reviewing files and provides one point of contact for police, defence counsel and witnesses.
Remote Courtroom Scheduling (RCS) gives defence counsel electronic access to court information they could only obtain through written request or by telephone before CCM. In addition, RCS can be accessed by counsel 24 hours a day, 7 days a week, allowing them to serve their clients better. It is no longer necessary to attend the courthouse to book every matter. RCS is accessible in the office or at home.
Assignment Courts have minimized the time court clerks and judges spend waiting in courtrooms for cases to commence, freeing up additional court resources. Assignment courts provide for a higher completion rate (and conversely, lower collapse rate) on trial day for trial matters scheduled through the assignment court process. This in turn contributes to overall reductions in times for a case in the system.
Court Appearance Scheduling System (CASS) has significantly reduced the number of systems required for booking a matter. Duplicate data entry has been substantially reduced. In regional locations, law enforcement staff would attend court with their scheduling book to coordinate court dates with defence counsel and crown. Now they are able to input the officer availability in JOIN or CARM which can be accessed by CASS or RCS.
A witness marshalling area has been set as a central reporting station for witnesses appearing on matters scheduled for the assignment courts. This centralized approach provides better witnesses management.
Digital Display Systems (DDS) for court dockets and information kiosks are conveniently located throughout the Edmonton, Calgary and Red Deer courthouses which allows the public to input a name and search for court appearance information.
Criminal eFile is an application that creates efficiencies for the Alberta Crown Prosecutions Services in Edmonton by moving towards an electronic, paperless system. It eliminates the need for paper files and provides the prosecutions service with an electronic file management system. Defence counsel are able to request and receive disclosure packages electronically.
Provincial Expansion Locations
2014 - 2015 CCM Initiatives
Crown Dates to Defence
A process will be defined to allow defence counsel to have access to available Crown dates to enable easier booking through RCS and at the CMO.
Criminal eFile is an initiative to move the prosecutions services and the courts towards an electronic, paperless system in the Edmonton Crown’s office.
Court Case Management processes will be fully implemented in Lethbridge, Siksika and Strathmore. This will include the implementation of PRISM, the Case Management Office and Remote Courtroom Scheduling. Requirements will be developed to enable the establishment of a centralized CMO concept throughout the province.
Initial scoping exercise, exploring best practice options to provide an electronic scheduling system for the judiciary including courtroom availability
Federal Matters to the CMO
The Public Prosecution Service of Canada anticipates implementing the PRISM system which would enable federal matters to appear at the CMO and allow booking on RCS.
Completion of work on CCM statistics compilation that is currently underway.
Implementing Remaining Business Process Review Recommendations - Work will continue to implement the recommendations that were approved from the business process review.
Remote Courtroom Scheduling
RCS is an application which allows defence counsel to obtain court file information from JOIN.RCS scheduling can be used in locations where CCM processes have been implemented. Searches can be done on any adult provincial criminal file at any court location within the province.
The RCS registration form can be obtained through the Alberta Courts website firstname.lastname@example.org
As of March 9, 2015 The Alberta Crown Prosecutions Services office in Edmonton will be providing disclosure on provincial adult and youth matters electronically.
To find out more about this service and to register for access go to https://justice.alberta.ca/programs_services/criminal_pros/Pages/ElectronicDisclosure.aspx