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Announcement from Resolution & Court Administration Services (RCAS): New Email Filing Procedures

Jul 27, 2020

Law firms, lawyers and court runners with existing charge account agreements or those lawyers and runners wishing to open a charge account agreement are permitted to file documents in all judicial centres through email.

If you are interested in opening a charge account agreement for email filing please direct inquiries to the contact emails at the end of this page.

In order to serve you better, and streamline processes, Court of Queen’s Bench Administration will now require the following procedures to be followed when documents are submitted through the email filing process. 

Please note the following items when sending your document in for email filing: 

  1. Naming conventions for emails must be followed as outlined below. For clarity with regards to the naming convention, please ensure that a space precedes and follows all dashes.
  2. Specific document formatting must be followed.More information about document formatting can be found below.
  3. Your email must include the updated filing request form, and it can be found here
  4. Submitting duplicate filing requests will result in duplicate filing fees

Naming Convention

A designated naming convention must be followed for all emails sent to the Court of Queen’s Bench which contain documents for filing. Effective August 4, 2020, if the naming convention as outlined below is not followed, your documents will be sent back to you unfiled, advising you did not use the proper naming convention for the covering email. Should this happen, you will be required to send a new email, with the proper naming convention and will be required to re-attach all documents you wish to be filed. The purpose of the designated naming convention allows for the immediate distribution of your email and its documents to the designated filing area, and this will ensure faster processing of your filing request. The naming conventions are as follows:

 
 Document Type Naming Convention 
Applications before a Master APPLICATION – MASTERS CHAMBERS – FILE NUMBER - LOCATION
Applications before a Justice, including Family Law Chambers, excluding Family Docket APPLICATION – JUSTICE CHAMBERS – FILE NUMBER - LOCATION
Notice to Attend Family Docket  NOTICE TO ATTEND FAMILY DOCKET – FILE NUMBER - LOCATION
ALL Desk Applications with Notice WITH NOTICE DESK APPLICATION – FILE NUMBER - LOCATION
ALL Desk Applications without Notice
WITHOUT NOTICE DESK APPLICATION – FILE NUMBER - LOCATION
ANY Document related: 
     Emergency Protection order 
     Queen’s Bench Protection Order  
     Civil or Family Restraining Orders
EPO FILING (Emergency Protection Order)
PROTECTION ORDER
RESTRAINING ORDER 
– FILE NUMBER - LOCATION
Divorce documents, not including above specified documents (applications, desk work, etc;)
DIVORCE FILING – FILE NUMBER - LOCATION 
Surrogate documents, not including above specified documents (applications, desk work, etc;)
SURROGATE FILING – FILE NUMBER - LOCATION
Family Documents, not including above specified documents (applications, desk work, etc;)
FAMILY FILING – FILE NUMBER - LOCATION
Civil Documents, not including above specified documents (applications, desk work, etc;)
CIVIL FILING – FILE NUMBER - LOCATION
Criminal Documents, not including above specified documents  (applications, desk work, etc;)
CRIMINAL FILING – FILE NUMBER - LOCATION
Adoption Documents, not including above specified documents (applications, desk work, etc;)
ADOPTION FILING – FILE NUMBER - LOCATION
Accounting Documents, not including above specified documents (applications, desk work, etc;) ACCOUNTING FILING – FILE NUMBER - LOCATION
Bankruptcy Documents, all 
BANKTRUPTCY FILING – FILE NUMBER - LOCATION
Exhibit Documents, all
EXHIBIT FILING – FILE NUMBER - LOCATION
Orders for signature by a Justice, from all departments
ORDER TO BE SIGNED – JUSTICE – FILE NUMBER - LOCATION
Orders for signature by a Master, from all departments
ORDER TO BE SIGNED – MASTER – FILE NUMBER - LOCATION
Emergency Application on a Civil Matter
EMERGENCY – CIVIL – FILE NUMBER - LOCATION
Emergency Application on a Family Matter
EMERGENCY – FAMILY – FILE NUMBER - LOCATION
Emergency Application on a Commercial Matter
EMERGENCY – CIVIL – FILE NUMBER - LOCATION
Emergency Application on a Criminal Matter
EMERGENCY – CRIMINAL – FILE NUMBER - LOCATION
Emergency Masters Application EMERGENCY – MASTER – FILE NUMBER - LOCATION
 

As an example, an email containing an application before a Justice in Calgary would be named as:

APPLICATION - JUSTICE CHAMBERS - 2001-99999 – CALGARY

For clarity with regards to the email naming convention, please ensure that a space precedes and follows all dashes.

If you would like to add any identifying indicators for your file number, please include them at the end, enclosed in square brackets [  ] 

Document Formats:

Please ensure all documents are attached to the email separately. For example, if you are sending an application and affidavit, your invoice, application and affidavit must all be sent in separate attachments. If your documents are sent as one large scan, your document will be rejected and you will be required to send a new email, with separated documents. You will be required to re-attach all documents you wish to be filed.

Additionally, the Court has posted Guidelines for Documents filed by email or digital upload.

Email Filing Invoice:

Please ensure you are using the correct, updated Filing invoice sheet. The form can be found at https://albertacourts.ca/qb/areas-of-law/civil/forms If this version of the form is not used when submitting your documents for filing, your documents will be sent back to you (not filed) and you will be required to send a new email, with the proper invoice form. You will be required to re-attach all documents you wish to be filed.

Expected Timelines:

Documents will be filed in the order they are received. Processing times may vary. Documents sent in past 4:00 will be processed for the next business day.

Orders for Justice or Master signature will be processed as the Judiciary sign them. Processing times may vary.

Document Submission

Documents must only be submitted one way (e.g. email or in-person through drop boxes) please do not send your document multiple ways as this will result in duplications of documents and duplication of fees. Refunds will not be issued for documents submitted multiple times. For example, if a Statement of Defence is submitted by both email and in a drop box, a $50.00 filing charge and any applicable filing fees will be assigned.

If you have any further questions, please contact your local Courthouse. Contact emails for questions can be found below.


Where to send your Filing

Email filing requests should be sent to the following email addresses for each judicial centre:

Judicial Centre Email Filing

Judicial  Email
Calgary QBfiling.Calgary@just.gov.ab.ca
Drumheller QBfiling.Drumheller@just.gov.ab.ca
Edmonton QBfiling.Edmonton@just.gov.ab.ca
Fort McMurray QBfiling.FortMcMurray@just.gov.ab.ca
Grande Prairie QBfiling.GrandePrairie@just.gov.ab.ca
Lethbridge QBfiling.Lethbridge@just.gov.ab.ca
Medicine Hat QBfiling.MedicineHat@just.gov.ab.ca
Peace River QBfiling.PeaceRiver@just.gov.ab.ca
Red Deer QBfiling.RedDeer@just.gov.ab.ca
St. Paul QBfiling.StPaul@just.gov.ab.ca
Wetaskiwin QBfiling.Wetaskiwin@just.gov.ab.ca

Contacts for Setting up a Charge Account Agreement and Inquiries

If you have questions regarding email filing, or would like to set up a charge account agreement, please contact:

Judicial Centre Contact Name Email
Calgary Monica Landry QBAdminAssistant.Calgary@csadm.just.gov.ab.ca
Drumheller Monica Landry QBAdminAssistant.Calgary@csadm.just.gov.ab.ca
Edmonton Ivan Guiterrez edmontonqb.faxfiling@gov.ab.ca
Fort McMurray Michelle Reagen michelle.reagen@gov.ab.ca
Grande Prairie Pauline Frank pauline.frank@gov.ab.ca
Lethbridge Darla Hartigan Bookings.Lethbridge@gov.ab.ca
Medicine Hat Sara Clark sara.clark@gov.ab.ca
Peace River Shelley Shumik peaq@just.gov.ab.ca
Red Deer Kimberly Bishop kimberly.bishop@gov.ab.ca
St. Paul Terry Chamberland terry.chamberland@gov.ab.ca
Wetaskiwin Laurisa Vogt laurisa.vogt@gov.ab.ca